Calendar

Aug 2014

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Rental Procedures

Renting the Performing Arts Center theatre space for your event involves a specific process. These guidelines are intended to make the rental process simple and easy to follow.

1. Submit a completed Calendar Request Form. Click here for the online form. You will be contacted about availability within 5 business days.

2. If your date is available, you may place a temporary hold on that date(s). A tentative hold letter and a copy of the PAC Usage Policy will be sent to you. Within fifteen days of the date of the tentative hold letter, you are required to submit a written letter of intent on your company/sponsors letterhead stating: the date(s) and time(s) of the event, to include any rehearsals and load-in/out times; anticipated audience size; admission charge; registration and/or reception details; and a brief description of the event. A non-refundable payment of $100.00 is also required to confirm your hold. This amount will be deducted from your final total of expenses. Please note: anyone with an outstanding balance owing to the PAC will not be permitted to reserve a date on the PAC calendar for a future event until the outstanding balance is paid in full.

3. Upon receipt of your letter and deposit, the Performing Arts Center will calculate an estimate of expenses that you will incur for the production of your event. This information will be provided to the Events Management Office who will generate a Revocable Permit and Reservation Contract for you. You will also be required to provide proof of single limit public liability insurance in the amount of one million dollars naming the State University of New York, State of New York, Buffalo State College and Buffalo State Foundation Inc. as additionally insured. Please sign and return the contract, proof of insurance and 50% of estimated expenses within fifteen days.

4. After your event, the PAC will provide a box office report and final expense report within ten (10) working days following the last day of use of the PAC. Payment of the ticket revenues (if any) in excess of expenses will be made within twenty (20) working days following the last day of use under this Agreement. Reimbursement to PAC of expenses in excess of ticket revenues (if any) will be due within twenty (20) subject to a credit card fee as specified on the rate sheet. Advance draws against box office receipts are not permitted.

Checks should be made payable to: "PAC/BSC Foundation" and mailed to the PAC Assistant to the Director, Buffalo State College, Rockwell Hall Room 210, 1300 Elmwood Ave., Buffalo, New York 14222. Payment can also be made via credit card but will be subject to a credit card fee as specified on the rate sheet.

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